AI admin for dance studios in Houston — the eight hours of office work a dance principal loses to recital season, costume deposits, and the “did my trial family ever come back?” list, automated.
My Studio Helper sits beside Jackrabbit Dance and DanceStudio-Pro and does the admin work a Houstondance studio principal cannot afford to staff at recital time: re-engaging stalled trial families, filling thinly enrolled recital classes, and chasing costume deposits, recital fees, and monthly tuition at the studio's cadence. The suite of record stays — My Studio Helper does the work on top of it.
Reach the team at cuepost-4@polsia.app
FERPA- and COPPA-aware. Owner-controlled data. No per-message fees.
4 families nudged overnight — all replied by morning.
My Studio Helper drafted 5 nudges.
2 on-hold fit the slot.
Three places a Houston dance principal loses the term.
Recital season, costume deposit week, and the gap between a Saturday drop-in and a Tuesday 3:15 Beginner Ballet — each one of these is where the studio quietly loses a family. My Studio Helper is built around the three.
Recital attendance dips mid-term
Once the December recital lands, the Tuesday 3:15 Beginner Ballet tends to shrink. Trial families that came in for the show never made it to a recurring enrolment — and empty chairs in the spring recital build hurt every costume order.
Costume deposits before the due date
The studio needs costume deposits collected by a hard date so the costume order goes in on time. Chasing 40 parents three weeks before the deadline is the worst week of the principal’s year — and the one that always falls during recital tech week.
Recurring vs drop-in scheduling confusion
A Saturday drop-in is not the same commitment as Tuesday 3:15 Beginner Ballet, and parents don’t always know which one they signed up for. My Studio Helper keeps the scheduling source-of-record clear and nudges drop-ins toward a recurring enrolment at the right moment.
Three motion names, mapped to a Houstondance school's calendar.
My Studio Helper runs three motions at the studio's cadence. Each one maps to a moment a Houston dance principal already knows the cost of.
Trial-nudges that read like the front desk
When a trial family goes quiet after recital season, My Studio Helper writes a personal nudge at the right moment to convert to a recurring enrolment — the email an admin would have sent if she had the hour.
Rebook thin classes across the recital build
When a 3:15 Beginner Ballet drops to six dancers, My Studio Helper rebooks on-hold or senior students who fit the slot across the spring recital build — so rosters stay full and the costume order lines up.
Costume deposits, recital fees, monthly tuition
My Studio Helper drafts the payment reminder at the studio’s cadence — costume deposits, recital fees, monthly tuition — and escalates to a real human above the threshold the principal sets.
What My Studio Helper does, by term.
One sentence per moment. The studio's pace — not the AI's.
- Sep
Open enrollment
Trial families come in for the first class. My Studio Helper nudges the ones who go quiet — to a recurring slot, not just a one-off.
- Oct
Costume deposits
Deposits are due on a hard date so the costume order can go in. My Studio Helper drafts the reminder at the studio’s cadence and escalates above the threshold the principal sets.
- Nov–Feb
Recital build
Recital classes start to thin after the winter break. My Studio Helper rebooks on-hold and senior students into the recital build so rosters stay full.
- Mar
Costume fittings
Final costume adjustments and the recital run-through. My Studio Helper stops non-essential nudges so the studio isn’t interrupted mid-fitting.
- Apr
Recital week
The principal is in the venue. My Studio Helper holds reminders and scheduled sends; only escalations that crossed a threshold reach the principal.
- May–Aug
Summer break
Recurring families rebook summer intensives and the fall term. My Studio Helper drafts the summer-program nudges at a quieter cadence — the studio’s, not a metronome’s.
The Houston dance-specific questions.
Anything else? Send a note and the My Studio Helper team writes back personally.
Ask the teamFind dance studios near you
Other top metro areas My Studio Helper serves:
Get the Houston dance-studio walkthrough.
My Studio Helper is onboarding a small cohort of Houstondance, music, and performing-arts schools. Drop your email — we'll send a personal note when seats open, with a 20-minute walkthrough attached that walks through the Tuesday 3:15 Beginner Ballet, costume deposits, and recital rebook motions.
Or write to cuepost-4@polsia.app